The organisation is seeking a qualified and experienced Project Finance Officer to join its Kenya Country Office in Nairobi. This role is central to ensuring effective financial management of projects, supporting programme teams and partners to deliver impactful development outcomes while maintaining compliance with donor requirements and organisational standards.
The position is offered on a 12-month fixed-term contract, operating on a full-time basis (35 hours per week), with local terms and conditions applicable.
Role Overview and Purpose
The Project Finance Officer is responsible for the day-to-day financial oversight of assigned projects. The role supports programme implementation by ensuring that financial systems, budgets, reporting, and procurement processes are efficiently managed and aligned with donor expectations.
Working closely with Programme Managers and partners, the role ensures financial accountability, transparency, and informed decision-making across all project activities.
Key Responsibilities
The role covers several functional areas, including financial management, donor compliance, programme support, and procurement.
Donor Budget Management and Reporting
The Project Finance Officer plays a critical role in ensuring donor compliance and financial transparency by:
- Disseminating donor rules and financial guidelines to project teams and partners
- Supporting the preparation and regular updating of project spending plans
- Reviewing payment schedules and aligning them with project cash flow needs
- Preparing accurate and timely financial reports in line with donor requirements
- Monitoring exchange rate applications and ensuring compliance with donor policies
Financial Management
The position requires strong oversight of financial systems and reporting processes, including:
- Reviewing monthly financial transactions to ensure accuracy and proper coding
- Ensuring timely and accurate processing of payments through financial platforms
- Monitoring bank balances and maintaining updated cash books
- Preparing Budget Versus Actual (BvA) reports with clear analysis and commentary
- Producing quarterly financial reports with high accuracy and timeliness
- Consolidating invoices and expense projections, identifying variances, and recommending adjustments
Programme Financial Support
The role contributes directly to programme performance by providing financial insights and analysis:
- Preparing financial reports for programme teams to support decision-making
- Ensuring accurate coding of restricted project expenditures
- Reviewing partner financial reports and verifying eligible costs
- Identifying ineligible or disallowed expenses and escalating concerns
- Supporting partner organisations to strengthen internal controls and financial systems
- Monitoring performance against key financial and programme indicators
Procurement and Asset Management
The Project Finance Officer supports procurement processes to ensure value for money and compliance:
- Sourcing quotations and analysing vendor proposals
- Supporting procurement processes through systems such as PSC and Proactis
- Ensuring procurement aligns with project budgets and value-for-money principles
- Maintaining and updating project asset registers in collaboration with administrative teams
Required Qualifications and Experience
The role requires a combination of academic qualifications, technical expertise, and practical experience.
Education
- Bachelor’s degree in Finance, Accounting, or a related field
- Professional accounting qualification (required)
Professional Experience
- Experience in project financial management, preferably within an INGO environment
- Proven experience managing project budgets and financial reporting
- Experience preparing Budget Versus Actual and quarterly donor reports
- Familiarity with procurement processes and financial compliance
Technical Skills
Candidates should demonstrate:
- Strong financial analysis and reporting skills
- Experience using financial systems such as SUN, PSC, and Proactis
- Ability to manage financial data and generate insights for programme teams
- Knowledge of donor compliance and reporting standards
- Strong organisational and attention-to-detail capabilities
Desirable Experience
- Experience working with audit processes or government financial systems
- Exposure to international development or donor-funded projects
Core Competencies
The ideal candidate will exhibit:
- Strong analytical and problem-solving skills
- Effective communication and stakeholder engagement
- Ability to work independently and within multidisciplinary teams
- High level of accountability and professionalism
- Adaptability in a dynamic project environment
Recruitment Process
The application process includes:
- Submission of CV and responses to application questions
- Shortlisting based on qualifications and experience
- Interview process (including written task and in-person interview)
- Reference and background checks
Interviews are expected to take place during the week commencing 11 May 2026.
Organisational Values and Inclusion
The organisation is committed to:
- Equal opportunity employment and diversity
- Inclusion of individuals from all backgrounds
- Encouraging applications from women and persons with disabilities
- Maintaining a safe, respectful, and inclusive workplace
The organisation enforces strict safeguarding policies and has zero tolerance for harassment, exploitation, or abuse. All candidates are subject to rigorous background checks.
Contract Details
- Location: Nairobi, Kenya
- Contract: 12-month fixed term
- Working hours: 35 hours per week
- Salary: Based on local terms and conditions
- Closing date: 26 April 2026
Strategic Importance of the Role
The Project Finance Officer is essential to ensuring:
- Financial integrity and accountability in donor-funded projects
- Efficient allocation and utilisation of project resources
- Compliance with donor and organisational standards
- Data-driven decision-making within programme teams
This role supports the broader mission of delivering impactful development programmes while maintaining strong financial governance.
Summary
The Project Finance Officer position in Nairobi offers an opportunity for finance professionals to contribute to international development work through effective financial management and programme support. The role combines technical financial expertise with strategic programme involvement, making it ideal for candidates seeking to work in a mission-driven, global organisation.
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Disclaimer: Global South Opportunities (GSO) is not the organization offering the opportunity. For any inquiries, please contact the official organization directly. Please do not send your applications to GSO, as we are unable to process them. Due to the high volume of emails, we receive daily, we may not be able to respond to all inquiries. Thank you for your understanding.
