The Henry L. Stimson Center is Hiring a Program Assistant – Apply Before 22 August 2025

Location: Washington, DC
FTE: Full-time (100%)
Salary Range: $46,000 – $70,000

About the Stimson Center

The Henry L. Stimson Center, based in Washington, DC, is a nonpartisan global security think tank focused on promoting international peace, security, and justice. Through rigorous analysis and actionable policy solutions, Stimson works across disciplines to advance effective global governance and strengthen international institutions. The organization is committed to creating a diverse, equitable, and inclusive workplace that supports employee well-being and professional growth.

Position Overview

The Stimson Center is seeking a Program Assistant to provide critical administrative, logistical, and project support for the Protecting Civilians and Human Security Program. This position will report directly to the Senior Fellow & Director of the program and will play a key role in ensuring smooth program operations that align with Stimson’s mission, values, and strategic objectives.

The ideal candidate will be organized, proactive, collaborative, and mission-driven, with a keen interest in international affairs and human security. This is an excellent opportunity for someone looking to develop a career in policy research, nonprofit management, or international development.

Key Responsibilities

• Provide day-to-day administrative support to program staff, including maintaining calendars, scheduling meetings, tracking project timelines, and coordinating with internal and external stakeholders.
• Assist in managing project deliverables and reporting requirements for grants and publications.
• Organize and support virtual and in-person events, including booking venues, sending invitations, coordinating RSVPs, arranging catering, and serving as the primary contact for attendees.
• Facilitate domestic and international travel for program staff and partners, ensuring compliance with funder and organizational requirements. Responsibilities include making travel bookings, processing relevant authorizations, and reconciling expenses.
• Support communication and outreach efforts by maintaining contact databases, executing email campaigns, and liaising with media or partner organizations.
• Contribute to funder reporting, internal documentation, and process improvements as needed.
• Perform other administrative duties as assigned by program leadership.

Required Qualifications

• Ability to work independently and collaboratively within a team setting.
• Strong organizational and communication skills, with the capacity to manage multiple tasks and deadlines.
• Demonstrated experience in event planning and administrative support, particularly in an international or nonprofit context.
• Diplomatic and culturally sensitive approach to working with global stakeholders, including flexibility to accommodate different time zones.
• Problem-solving mindset and a collaborative spirit.

Preferred Qualifications

While not required, the following qualifications will be considered a strong asset:

• Bachelor’s degree in Political Science, International Relations, Business Administration, or a related field.
• Previous experience in an administrative role, such as Executive or Administrative Assistant.
• Familiarity with CRM tools, especially Salesforce, and accounting software such as Anybill.
• Experience managing social media platforms, campaign calendars, and digital outreach strategies.
• Proficiency in Microsoft Office, Google Suite, SharePoint, and other collaborative tools.
• Understanding of project budgeting, financial tracking, and accounting principles.
• Experience with international travel logistics, including visa requirements, itinerary planning, and reimbursements.

Applicants who meet most but not all preferred qualifications are still encouraged to apply.

Terms and Benefits

This is a full-time position based in Washington, DC. The role is funded for an initial nine-month term, with the possibility of extension based on performance and available funding.
Please note that visa sponsorship is not available for this position. Applicants must be eligible to work in the United States.

Employee Benefits Include:

• 15 vacation days, 10 sick days, and 13 paid holidays annually
• Comprehensive medical and dental insurance
• Retirement match program
• Long-term and short-term disability insurance
• Life insurance and accidental death coverage
• Flexible spending account, education benefits, and wellness support
• Parental and bereavement leave
• Commuting and transportation benefits

Application Instructions

Applicants must submit the following materials:

• A cover letter that highlights relevant experience and connects personal skills to the role’s responsibilities
• A current resume

Applications will be reviewed on a rolling basis. Early submissions are highly recommended.

Equal Opportunity Statement

The Stimson Center is an equal opportunity employer. All qualified applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any legally protected status, in compliance with applicable laws.

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Disclaimer: Global South Opportunities (GSO) is not the hiring organization. For any inquiries, please contact the hiring organization directly. Please do not send your applications to GSO, as we are unable to process them. Due to the high volume of emails we receive daily, we may not be able to respond to all inquiries. Thank you for your understanding.