The African Development Bank (AfDB) is Hiring a Complex Assistant – Apply Before 19 June 2025

Job Title: Complex Assistant
Position Grade: GS7
Position Number: 50076491
Location: Abidjan, Côte d’Ivoire
Posting Date: 20-May-2025
Closing Date: 19-Jun-2025

About the African Development Bank (AfDB)

Established in 1964, the African Development Bank (AfDB) is Africa’s premier development finance institution. With 81 member countries, including 54 in Africa, AfDB is dedicated to promoting inclusive and sustainable economic growth. The Bank’s High 5s—Light Up and Power Africa, Feed Africa, Industrialize Africa, Integrate Africa, and Improve the Quality of Life for the People of Africa—guide its development agenda.

Role Overview

The Complex Assistant supports the effective operations of the Vice-President’s Office within any of the Bank’s complexes. This role ensures seamless administrative processes, contributing directly to the success of Bank initiatives through strong organizational support, communication, and resource coordination.

Key Responsibilities

Workflow and Document Management

• Develop and maintain efficient office systems for managing documents.
• Monitor and follow up on correspondence, emails, and internal memos.
• Distribute documentation from the Vice President’s office and ensure timely follow-up.

Administrative Support

• Manage the Vice-President’s schedule, including meetings, travel, appointments, and events.
• Prepare briefing materials such as agendas, minutes, and background papers.
• Coordinate logistics for official travel, visa arrangements, accommodation, and escorting the Vice President when needed.
• Handle internal and external queries, screen calls, welcome visitors, and manage diaries.

Resource and Budget Management

• Prepare and process expense reports.
• Monitor budget and resource usage, raising any concerns with the Vice President.
• Assist with administrative aspects of budget preparation and financial tracking.

Analytical and Communication Support

• Draft letters, reports, spreadsheets, presentations, and briefing materials.
• Record meeting minutes, perform background research, and prepare summaries.
• Liaise with clients, staff, and other Vice-Presidencies to ensure consistent communication and collaboration.

Required Qualifications and Skills

• Master’s degree or equivalent in Business Management, Administration, or related field.
• At least 5 years of relevant administrative experience, preferably in an international or high-level executive office setting.
• Experience in international organizations or private sector is an advantage.
• Strong organizational, multitasking, and time management skills.
• High proficiency in Microsoft Office (Word, Excel, PowerPoint, Access), SAP, and document management systems.
• Excellent verbal and written communication skills in English or French; working knowledge of the other language is highly desirable. Additional languages (Arabic, Portuguese) are an asset.
• Demonstrated discretion, initiative, team spirit, intercultural sensitivity, and the ability to work under pressure.
• Solid understanding of office support systems and administrative procedures.

Additional Information

• This is a local hire position; international employment terms and conditions do not apply.
• Only nationals of AfDB member countries are eligible to apply.
• Applicants must declare a single nationality for the duration of their career with the Bank and provide valid government-issued ID.

Application Instructions

Interested candidates must submit a concise CV and any required documentation through the official AfDB portal. Only those shortlisted will be contacted. The Bank reserves the right to offer the position at a lower grade if deemed appropriate.

Apply Now:

• Current AfDB Staff: Apply via the internal staff portal.
• External Applicants: Apply through the Bank’s career page.

The African Development Bank is an equal opportunities employer. Female candidates are strongly encouraged to apply. No payments or banking information are ever requested by AfDB during the recruitment process.

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Disclaimer: Global South Opportunities (GSO) is not the hiring company. For any inquiries, please contact the hiring organization directly. Please do not send your applications to GSO, as we are unable to process them. Due to the high volume of emails we receive daily, we may not be able to respond to all inquiries. Thank you for your understanding.

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