Hivos is Hiring a Project Assistant (Remote, Global & Up to €3,757.56 gross per month): Apply by 15 May 2025

Location: The Hague, The Netherlands
Hours: 36 hours per week
Application Deadline: 15 May 2025
Contract Type: Full-time
Salary Range: €2,931.36 – €3,757.56 gross per month (adjusted pro rata)
Work Schedule: Hybrid (50% remote work)
Work Permit: Valid work permit for the Netherlands required

About Hivos

Hivos is an international development organization headquartered in The Hague, Netherlands. Guided by humanist values, Hivos collaborates with citizens and organizations across Africa, Latin America, the Middle East, and Asia to foster just, inclusive, and life-sustaining societies.

The organization focuses on three primary impact areas:

• Gender Equality, Diversity, and Inclusion: Promoting women’s empowerment and upholding the rights of LGBTQI+ communities.
• Climate Justice: Advancing equitable solutions to climate change challenges.
• Civic Rights in a Digital Age: Safeguarding civil liberties in the context of digital transformation.

Operating in over 40 countries, Hivos partners with local organizations to implement programs that drive systemic change and amplify marginalized voices.

Key Responsibilities

1. Project Administration and Financial Support

• Enter and process financial and administrative data into Hivos’ project management system.
• Initiate and monitor project payments, ensuring compliance with internal procedures.
• Track reporting schedules and requirements, coordinating with relevant stakeholders to ensure timely submissions.

2. Logistical and Event Coordination

• Organize and coordinate travel arrangements, meetings, and events for project teams and partners.
• Manage logistics for workshops, conferences, and donor meetings, ensuring all arrangements are in place.
• Assist in the preparation and dissemination of meeting materials and agendas.

3. Administrative Support

• Maintain departmental schedules, coordinating meetings and appointments.
• Prepare and distribute minutes and notes from meetings, capturing key takeaways for implementation.
• Support the department with various administrative tasks as needed.

4. Communication and Stakeholder Engagement

• Serve as a point of contact for internal and external stakeholders regarding project-related matters.
• Ensure effective communication and follow-up on project activities and deliverables.
• Assist in the preparation of reports, newsletters, and other communication materials.

5. Quality Improvement and Process Enhancement

• Identify opportunities to improve work processes and contribute to quality improvement initiatives within the organization.
• Participate in training and capacity-building activities to enhance project management skills.

Candidate Profile

We are looking for a candidate who demonstrates the following qualifications and attributes:

• Education: Relevant secondary vocational education or higher.
• Experience: At least one year of professional experience in project assistance and administration, preferably within an international development context.
• Language Skills: Fluency in English is essential; proficiency in Dutch is advantageous.
• Technical Skills: Proficiency in Microsoft Office Suite and experience with project management software.
• Personal Attributes:
  • Strong organizational and multitasking abilities.
  • High level of integrity and professionalism.
  • Excellent cross-cultural communication skills.
  • Proactive and solution-oriented mindset.

What We Offer

Joining Hivos means becoming part of a dynamic and diverse international team committed to creating positive social change.

• A full-time contract (36 hours per week) based on Hivos Global Office labor conditions.
• A competitive salary ranging from €2,931.36 to €3,757.56 gross per month (adjusted pro rata).
• A hybrid work model, allowing for 50% remote work.
• Provision of a laptop and reimbursement of travel expenses according to our commuting policies.
• Participation in Hivos’ pension fund.
• A collaborative and inclusive work environment that values diversity and innovation.

Application Process

To apply for this position:

1. Submit your cover letter and CV by 15 May 2025.
2. Ensure your application clearly demonstrates how your qualifications and experience align with the responsibilities and requirements outlined above.
3. Only shortlisted candidates will be contacted.

Please Note: Candidates must possess a valid work permit for the Netherlands. Professional references and a certificate of conduct (VOG) will be requested for shortlisted candidates, in accordance with Hivos’ Safeguarding Policy. Exceptions may be made if local legislation prohibits obtaining such a certificate or if the candidate is unable to obtain one due to activities related to LGBTQI+ rights and human rights.

Equal Opportunity Employer

Hivos is committed to diversity and encourages applications from individuals regardless of gender, sexual orientation, disability, or racial background. We strive to create an inclusive environment where all employees feel valued and respected.

For more information and to apply, please visit here.

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Disclaimer: Global South Opportunities (GSO) is not the hiring company. For any inquiries, please contact the hiring organization directly. Please do not send your applications to GSO, as we are unable to process them. Due to the high volume of emails we receive daily, we may not be able to respond to all inquiries. Thank you for your understanding.