Jobs
Join the African Initiatives for Relief and Development (AIRD) seeks a Sub Office Manager (remote in multiple locations)
Job Overview
Position: Sub-Office Manager
Location: Multiple program offices across Africa
Type: Full-time
Language Requirement: Proficiency in English and French (both written and spoken)
Key Responsibilities
Operational Management
- Oversee and ensure timely and effective administrative, logistical, financial, and management support for operations.
- Enforce established SOPs for Human Resources, Procurement, Logistics, and Finance.
- Coordinate support services with technical operations teams and the Operations Manager.
- Supervise staff, manage cashbook entries, and oversee financial coding.
- Attend and contribute to seminars, meetings, and fundraising efforts.
Warehouse Management
- Monitor the storage, documentation, and movement of supplies.
- Submit stock movement reports monthly and maintain updated inventory records.
Workshop Management
- Coordinate activities within the workshop, ensuring timely maintenance and inventory updates.
Fleet and Fuel Management
- Plan transport and fuel operations, monitor vehicle movements, and ensure drivers act professionally.
Human Resources
- Assist with staff induction, appraisals, recruitment, and capacity building within the Sub-Office.
Reporting and Communications
- Liaise with the Country Management Team (CMT) and ensure regular program reports and meetings.
- Monitor and utilize the ERP system effectively.
Representation
- Represent AIRD in dealings with local authorities, organizations, and partners within the operational area.
Donor Relations and Partnerships
- Identify donor opportunities and prepare funding proposals.
- Foster relationships with donors and partners.
Finance Management
- Implement financial policies and submit timely, accurate financial reports.
- Monitor project budgets, ensure proper coding of financial documents, and adhere to labor laws for salary payments.
Program Planning and Evaluation
- Contribute to business planning and oversee the implementation of program activities.
- Support project monitoring and evaluation.
Qualifications
- Education: Bachelor’s or postgraduate degree in Supply Chain Management, Logistics, Mechanical Engineering, or related field.
- Experience:
- Minimum 10 years of experience in humanitarian response.
- Experience managing operations in the humanitarian sector, including with UN agencies and donors.
- Strong budgeting, team coordination, and project management expertise.
- Skills:
- Proficient in MS Office and software relevant to logistics and finance.
- Strong organizational and interpersonal communication abilities.
- Languages: Proficiency in English and French is mandatory.
Application Process
Interested candidates should submit their applications HERE
Application Deadline: Closing date 27 Dec 2024
Join AIRD
Be part of an organization committed to empowering communities in disaster-affected and development-oriented areas while supporting global humanitarian and development efforts.
