Position Overview: Human Resources Assistant at Unitaid
Unitaid is a global health initiative hosted by the World Health Organization (WHO) that focuses on accelerating the introduction and adoption of life-saving health products. Its work spans key health areas such as HIV/AIDS, tuberculosis, malaria, and maternal and child health. Unitaid aims to drive systemic change by making health products more affordable and accessible, particularly in low- and middle-income countries, while promoting partnerships for innovation and inclusivity.
WHO is seeking a Human Resources Assistant to join our team, reporting directly to the Human Resources Officer. This role provides a unique opportunity to support HR operations in a dynamic international organization working at the intersection of health and development.
Key Responsibilities:
As the Human Resources Assistant, you will be responsible for a range of HR functions:
1. Staff Learning & Development:
- Develop and maintain Unitaid’s annual training catalogue.
- Coordinate with the WHO Career Development and Learning Department to monitor training needs and track completed training.
- Liaise with external training providers (such as UNOG’s Centre for Learning, UNSSC) to organize training for staff.
- Gather feedback from staff on training experiences and identify further development needs.
- Ensure that training records are up to date and in compliance with mandatory training requirements.
2. Recruitment Support:
- Collaborate with the HR Officer to initiate recruitment actions, including creating job posts and advertising vacancies.
- Assist recruitment panels with administrative tasks during selection processes.
- Manage consultant requests and contracts, including rate analysis and requisition creation in HR systems (GSM, Stellis).
- Support the onboarding process for new staff, coordinating with other departments (e.g., IT, reception) to ensure all logistics are in place.
3. HR Data Management:
- Manage complex HR data, update tracking sheets, and prepare HR reports for key stakeholders (Executive Board, donors, etc.).
- Maintain accurate, up-to-date digital staff records.
- Prepare regular updates and reports on recruitment activities and staff management.
4. HR Communication:
- Develop and manage HR communication tools (e.g., newsletters, announcements, SharePoint).
- Create presentations and reports on HR metrics and changes within WHO and Unitaid.
- Participate in staff engagement activities and assist with communication of HR updates.
5. Additional HR Support:
- Provide general administrative support for various HR functions, ensuring accuracy and compliance with WHO policies.
- Perform other duties as assigned by the supervisor.
Required Qualifications:
Education:
- Essential: A Bachelor’s degree in Psychology, Management, Business Administration, or a related field.
- Desirable: A Master’s degree in any of the above fields.
Experience:
- Essential:
- At least one year of experience in human resources management and administration.
- Experience in staff learning and development.
- Experience in managing complex HR data.
- Familiarity with communication in HR.
- Experience with ERP systems (Oracle, Taleo, etc.).
- Desirable: Experience with HR processes within UN organizations.
Skills:
- Knowledge of HR policies and procedures.
- Strong communication and interpersonal skills.
- Excellent organizational and problem-solving abilities.
- Ability to prioritize tasks and manage multiple responsibilities.
- Strong reporting and analytical skills.
- Fluent in English; proficiency in French is a plus.
WHO Competencies:
- Teamwork
- Respecting and Promoting Individual and Cultural Differences
- Communication
- Producing Results
Remuneration:
The position offers an annual base salary starting at USD 39,401 (subject to mandatory deductions). Additional benefits include a post adjustment (USD 3,129 per month), 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.
Additional Information:
- This vacancy may be used to fill other similar positions at the same grade level.
- Only shortlisted candidates will be contacted.
- A written test and/or an asynchronous video assessment may be part of the selection process.
- Candidates will need to provide scanned copies of their degree(s)/diploma(s) as part of the interview process.
- WHO prioritizes recruiting staff based on their competencies and adherence to the highest standards of integrity, efficiency, and professionalism.
Diversity & Inclusion:
WHO is committed to diversity and inclusion, encouraging candidates from all backgrounds to apply, particularly from underrepresented and unrepresented member states. Women, persons with disabilities, and individuals from diverse cultural backgrounds are especially encouraged to apply.
Application Process:
To apply, please submit your application by following the guidelines outlined on the WHO website.
