The Human Development and Capability Association (HDCA) is seeking a Administrator/Managing Editor: Apply Now!!

Details
Job Type: Contract / Freelance
Start Date: November 1, 2024
Application Deadline: September 1, 2024
Education:4-Year Degree Required
Compensation:USD $3,500 – $5,000 / month
Description
The Human Development and Capability Association (HDCA) is seeking to fill a .8 vacancy for the administrative manager of the HDCA (20 hours p/w) who will also act as the managing editor of the Journal of Human Development and Capabilities (12 hours p/w).
The HDCA, of which economist Amartya Sen and philosopher Martha Nussbaum were the founding presidents, promotes high quality research and scholarship in the interconnected areas of human development and capability analysis, including quality of life, poverty, justice, gender, development. environment, education, inter alia. It works in a broad range of disciplines including economics, philosophy, political theory, sociology, education, public health and development studies. While primarily an academic body, the Association brings together those involved in academic work with practitioners who are involved in, or interested in, the application of research from the fields of human development and capability analysis to the problems they face. HDCA publishes a quarterly journal, the Journal of Human Development and Capabilities (JHDC) and holds an annual conference in venues around the world. Further information is available on the Association’s website https://hd-ca.org/.
The Association is now looking for one person, working as an independent contractor, to serve as its Administrative Manager (about 20 hours per week) and as Managing Editor of its journal (about 12 hours per week). The incumbent would be expected to attend the annual international HDCA conference for 3-4 days, normally in September each year to assist with on-site organization. Travel expenses are funded by the HDCA. The Association does not have a physical office so location is not a constraint—the work of the Administrator and Managing Editor is done remotely. The start date would be 1 November or as soon as possible thereafter. For the first month of the appointment the new appointee will shadow the incumbent. Specific Terms and Conditions would be negotiated with the successful candidate(s).
1) Administrator
Responsibilities include the following:
- Manage membership relations, including proactive customer service, responding to member questions and requests, updating member profiles, and sending member renewal notices.
- Promote growth of HDCA membership by working with the Executive Council to develop membership policies, and marketing and outreach initiatives.
- Provide administrative support to the Officers and other members of the Executive Council, Thematic Group Coordinators, Regional Network Coordinators, the HDCA Fellows, and HDCA Committees (e.g. Finance, Nominating, Affiliations).
- Prepare and distribute agenda and materials for Executive Council meetings bi-monthly, or as required. Take meeting minutes and disseminate to EC members.
- Work with the Secretary, Treasurer and Bookkeeper to maintain financial records, corporate filings, taxes, and other official reports and correspondence.
- Supervise the HDCA website support group, and work with them to identify website related problems and implement improved website features and functionalities.
- Help maintain website content by posting news, events, publications and other materials, and support the Thematic Group and Regional Network coordinators in the management of their webpages and listservs.
- Work with the Newsletter Editor on the compilation and distribution of monthly newsletter.
- Work with the Vice President to solicit nominations for annual Executive Council and manage online elections. Work with VP to undertake elections of the HDCA Fellows as needed.
- Provide administrative support to organizers and committees related to the annual HDCA conference, oversee conference registration and payments, and attend conference and provide onsite assistance. Arrange logistics for annual meetings of the General Membership taking place at the conference, as well as dinners or meetings of the Executive Council and Fellows.
- Support the annual HDCA Summer School, including overseeing online registration, and providing other logistical and communications support as needed.
- Work closely with the Treasurer to prepare annual budget and monitor income and expenditures throughout the year. Handle logistics of distributing conference and summer school scholarships, and payment of invoices via bank transfer as needed.
- Work closely with the HDCA Bookkeeper on proper recording of income and expenditures of the Association.
Required Qualifications:
Candidate must have at least a Bachelor’s level degree
Excellent organizational skills and attention to detail
Strong interpersonal, oral and written communication skills, including fluency in English
Solid computer skills, including MS Word, Excel, as well as highly comfortable with online databases
Ability to efficiently handle multiple tasks at the same time
Ability to take initiative and work independently with minimal supervision
Preferred Qualifications:
Prior administrative and/or non-profit experience
Knowledge of WordPress
Social media experience
Willingness to travel internationally
2) Managing Editor
Responsibilities:
Works closely with the Editor to oversee the day-to-day operations of the HDCA’s peer-reviewed, quarterly journal, including:
- Receive, process and track manuscripts from submission through final decision on publisher’s online content management system, and prepare manuscripts for production.
- Liaise with editors, authors and reviewers and maintain/update database of same.
- Oversee administrative and technical aspects of double-blind peer review process, and provide support to editorial staff (Editor, Associate Editors, Book Review Editor, Guest Editors).
- Establish best practices for editorial processes and production workflow and maintain/ distribute informational documents to authors and editors.
- Work with publisher to update and communicate style requirements to authors and editors.
- Coordinate the planning and production of four print issues annually, including one special thematic issue.
- Work with guest editors and publisher to convert special issues to books.
- Prepare agendas, materials and take minutes for periodic editorial meetings with the Editor, Associate Editors and Editorial Advisory Board. Arrange for logistics of annual editorial meeting at the HDCA conference.
- Maintain records of Editors and Editorial Advisory Board members and their terms, and draft correspondence regarding term extensions and terminations.
- Send annual thank-you letters to reviewers.
- Track statistics on submission, acceptance, rejection and publication of manuscripts.
- Work with the publisher, Editor and HDCA Executive Council on marketing and outreach efforts.
Required Qualifications:
- Candidate must have at least a Bachelor’s level degree.
- Excellent organizational skills and attention to detail
- Solid computer skills, including MS Word, Excel, as well as highly comfortable with online databases
- Ability to take initiative and work independently with minimal supervision
Preferred Qualifications:
- Experience with manuscript submission and tracking systems
- Prior experience in academic or other type of publishing
Benefits
Contract position with no benefits.
Level of Language Proficiency
Must be fluent in English. Additional languages Spa plus.
How to Apply
Copy Email
Applications with Vitae and cover letter stating: (i) motivation for applying (ii) formal qualifications and relevant experience, (iii) possible start date, and (iv) remuneration expectations, should be sent electronically to the current HDCA administrator, Kathy Rosenblum ([email protected]) Please put ‘Application for HDCA administrator position’ in the subject line of the application. Review of applications will begin on 1 August 2024 and will continue until selection is made.