The Global Initiative Against Transnational Organized Crime (GI-TOC) is looking for a Project Assistant (remote working): Apply!!

Project Assistant at The Global Initiative Against Transnational Organized Crime (GI-TOC)

Start Date : 1 May 2024

Duration : One-year contract, with the possibility of extension

Place of Work : Remote 

Probation Period : 3 months

Closing Date for Applications : 21 April 2024 

This position is ideal for individuals looking for a career in administration and/or project management. Interest in issues related to organized crime and/or development is a plus, but please note that this is not a research & analysis position.

Background

The Global Initiative Against Transnational Organized Crime (GI-TOC) is an independent civil society organization, headquartered in Geneva, Switzerland, with offices in Austria, South Africa, Colombia and Malta, and a globally dispersed Secretariat working in around 40 countries. GI-TOC comprises a network of more than 500 independent global and regional experts working on human rights, democracy, governance, and development issues where organized crime has become increasingly pertinent.

GI-TOC provides a platform to promote greater debate and innovative approaches as the building blocks to an inclusive global strategy against organized crime. GI-TOC commissions and shares research globally; curates a robust resource library of 2,000 reports and tools specific to organized crime; and uses its convening power to unite both the private and public sectors against organized crime.

The Global Initiative is currently expanding its work in the Caribbean region through a dedicated Haiti Observatory. 

Haiti presents one of the world’s major current crises, and requires public security, governance, economic development, and rule of law solutions.

The GI-TOC works to:

• identify, analyse and map criminal trends and shifts in regional instability, and their impact on illicit flows, governance, development, security, conflict and the rule of law; and
• connect and empower civil-society actors across the region who are looking at issues related to organized crime and corruption, and their links to instability and conflict, and
• support local stakeholders/actors in their monitoring of national dynamics and wider regional and international organized-crime and insecurity trends.

Job Summary

The Global Initiative is looking for a Project Assistant (PA) that will provide day-to-day technical, organizational, and administrative support to the Haiti Observatory with the aim to enable conformity to expected results, outputs, objectives and work-plans. The PA will work under the direct supervision of the Project Director.

Main responsibilities and specific tasks:

• Work with the Grant Management Team to compile invoices for submission and ensure compliance with GI-TOC and donor guidelines;
• Oversee procurement and contract management for research assistants;
• Manage the contact lists of project stakeholders;
• Liaise with relevant GI-TOC staff, experts and consultants to ensure submission of administrative documents and that these files are effectively stored;
• Ensure compliance with relevant regulations, policies and quality standards;
• Organize events (workshops, roundtables, etc.) including the preparation dissemination of information, and follow-up communications;
• Arrange meetings when required, including providing Zoom link and Calendar invite;
• Assist with project budget forecasting, ensuring appropriate allocation of resources;
• Manage the project workplan and ensure outputs are being met;
• Assist with travel arrangements and DSA payments for participants of events organized;
• Draft routine official correspondence/documents as per project activities needs and ensure flow of information and dissemination of materials with all concerned;
• Assist in the preparation of quarterly/annual progress and financial reports by acquiring and assembling the necessary information from relevant staff using reporting templates;
• Serve as one of the focal points for the audit exercises of the project and provide the relevant documentation and actions to respond to auditors’ questions/requests.

• Risk Management: Identify any actual or potential risks with mitigating actions and advise the Index team lead and Research Coordinator whenever relevant and possible;
• Provide recommendations on ways to improve project implementation systems.

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General

• Other duties as required by the Haiti Obs team, or other GI-TOC teams.

Requisite skills and experience:

The successful candidate will be able to demonstrate the following experience and skills:

• Undergraduate degree in Management, Human Resources, Business Administration or Social Sciences Subject (R)
• Extremely detail oriented and responsible (R)
• Strong proficiency in using the Microsoft Office suite (Word, Excel, PowerPoint), particularly Microsoft Excel (D)
• Ability to work systematically and accurately according to strict deadlines and under pressure (R)
• Strong organisational skills with the ability to undertake multiple tasks and activities in parallel (R)
• Independent, creative and highly motivated (R)
• Excellent communication skills (written and oral), collegiality and ability to work effectively in multi-cultural environment and in a small team (R)
• At least 3 years’ experience in administrative and management support of office operating preferably within international or foreign projects or organizations. (R)
• Fluency in spoken and written English (R). Command of more languages, particularly Spanish or French (D)

GI-TOC operates a flexible working environment and encourages staff to achieve a suitable work life balance and supports professional development and learning. 

Only short-listed candidates will be contacted.

APPLY NOW

The Global Initiatives makes use of BambooHR’s ATS system to receive and review your application.  All correspondence related to your application will be sent via our domain globalinitiative.bamboohr.com.