The International Institute for Sustainable Development (IISD) is hiring a Project Assistant (remote working): Apply!!

About

The International Institute for Sustainable Development (IISD) is an award-winning independent think tank working to accelerate solutions for a stable climate, sustainable resource management, and fair economies. Our work inspires better decisions and sparks meaningful action to help people and the planet thrive. We shine a light on what can be achieved when governments, businesses, non-profits, and communities come together. IISD’s staff of more than 270 experts come from across the globe and from many disciplines. With offices in Winnipeg, Geneva, Ottawa, and Toronto, our work affects lives in more than 100 countries.

Position Background

The Scaling Urban NbS for Climate Adaptation in Sub-Saharan Africa (SUNCASA) project aims to engage local partners and communities in designing and implementing nature-based solutions (NbS) to support climate adaptation and biodiversity protection in urban communities and watersheds in sub-Saharan Africa. The project also aims to enhance gender-responsive and inclusive governance of NbS in these communities. 

The International Institute for Sustainable Development (IISD) is looking for a Project Assistant to join the SUNCASA Project Management team and perform a range of support and administrative tasks for project managers and other team members. This person is an extremely efficient and organized multitasker looking for an exciting opportunity to work with an outstanding international team. The role has growth potential and is perfect for those who want to broaden their skillset

Responsibilities: 

Project support

• Assist with the operational planning, monitoring, and implementation of projects and initiatives.
• Support project managers and the project team with developing the work plan, developing/adjusting the budget, contracting, evaluation, and reporting.
• Assist in the compilation and formatting of program documents, including proposals, staff resumes, profiles, biographies, etc.
• Assist with tracking and reconciling project expenses in accordance with IISD’s policies.
• Assist with coordinating corporate card management and reconciling expenses for team members.
• Organize and schedule regular team calls and the team calendar.
• Maintain an effective and reliable filing system as outlined in the records management policy.
• Assist with the continued development and streamlining of IISD policies and procedures.
• Assist in the compilation and formatting of documents.
• Assist in the maintenance and upkeep of program lists and databases.

Event organization and support

• Participate in planning and organizing conferences, briefings, seminars, workshops, programs, and other initiatives hosted or facilitated by the team.
• Coordinate meetings, including, but not limited to, scheduling, sourcing venues, catering, preparing invitee lists and invitations, setting up, conference calls, following up with participants, managing participants lists, taking meeting minutes, and disbursing the agenda and related meeting documents.
• Assist in planning, organizing, and hosting online events, training, and webinars.
• Assist with booking travel and making other arrangements as necessary.
• Follow up with team members after events to obtain key meeting information for filing, including agendas, participant lists, and meeting reports.

Other tasks as required.

Skills

• Excellent organization and administrative skills  
• Ability to pay attention to detail 
• Good communication skills 
• Ability to work well in a virtual team environment
• Ability to work independently with limited supervision
• Ability to solve problems 
• Ability to manage time effectively 
• Working knowledge of local languages is desirable.

Requirements

• 2–3 years of work experience in a relevant role
• International experience/background preferred
• Fluency in English
• Proficiency in Microsoft Office 365
• Proficiency in Microsoft SharePoint/Teams

Reporting Relationship

The Project Assistant reports to the SUNCASA Senior Project Manager or their designate.

Position Details

Location:  Remote, Johannesburg (South Africa), Kigali (Rwanda) or Dire Dawa (Ethiopia) – Please note that only candidates located in one of these three cities will be considered. 

Candidates must hold an appropriate work authorization for locations where they expect to be based, without any sponsorship from IISD.

 Salary: Salary commensurate with experience and location

Type of employment: Full-time

Duration: 3-year term

Application deadline: April 20, 2024 

Start Date: immediate opportunity

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How to Apply

Applications will only be accepted through Bamboo HR. Please include the following:

• A CV (no longer than two pages)
• A cover letter (one page)
• IISD Voluntary Self-Identification Questionnaire
• All submissions must be in English.

Only those candidates we wish to interview will be contacted. Resumes will be kept on file for one year.

Selected candidates will be asked to submit a written test and be interviewed by IISD.

IISD has implemented a COVID-19 Vaccination Policy that requires employees who are required or choose to be at an office or participate in in-person team events or in-person meetings/events to be fully vaccinated. Anyone unable to be fully vaccinated, either because of a sincerely held religious belief or a medical condition or disability that prevents them from being fully vaccinated, can request a reasonable accommodation.

IISD is committed to fostering a more equitable and sustainable world and welcomes candidates who uphold our values of diversity, equity, and inclusion. In addition, to correct the conditions of social injustice and disadvantage in employment around the world, we encourage candidates from historically marginalized groups, including women, Indigenous Peoples, people with disabilities, people from different racial and ethnic backgrounds, and those who identify themselves as 2SLGBTQIA+ to apply for this position.

Preference will be given to the equity-deserving groups during the hiring process. We offer reasonable accommodations in our recruitment process and seek applicants’ advice on how best to accommodate their needs. Please self-identify and answer our employment equity questionnaire on our applicant tracking system when you apply.

IISD does not discriminate on the basis of age, gender, caste, ethnicity, religion, colour, disability, marital status, pregnancy, gender expression or identity, sexual orientation, or any other legally protected status.