Systemic Justice is looking for an Executive Assistant who will support the organisation’s Founder/Director, by providing high-level administrative support and ensuring the smooth and efficient operations of the Founder’s portfolio of work. This is an exciting opportunity for someone who has strong administrative skills and wants to learn more about organisational development through a racial and social equity lens.
- Position type: Full-time (4 days per week, 32-hour work week)
- Duration: 12 months with a possibility of extension
- Remuneration: EUR 42.000 annually
- Location: Remote (CET time zone +/- two hours)
About the role
Systemic Justice is looking for an Executive Assistant who will support the organisation’s Founder by providing high-level administrative support and ensuring the smooth and efficient operations of the Founder’s portfolio of work. The Executive Assistant is the primary point of contact for the Founder and responsible for managing the Founder’s schedule, coordinating meetings and events, and handling a wide range of administrative tasks. The Executive Assistant will work with colleagues across Systemic Justice to keep an overview of the organisation’s work and provide project management support where necessary. Highly organised and thinking ahead, the Executive Assistant ensures that the Founder has the information and support she needs to succeed.
Our work is rooted in our foundational values of anti-oppression, intersectionality, and justice. We are looking for someone who shares these values and for whom the prospect of operationalising these in our day-to-day work, both internally and externally, is an exciting prospect.
About Systemic Justice
Systemic Justice works to radically transform how the law works for communities fighting for racial, social, and economic justice. We are the first organisation in Europe that partners with communities on strategic litigation by taking a community-driven approach; that is Black-led; and has a majority BPOC team. We approach our work through an intersectional lens, and across the digital and non-digital context.
Strategic litigation is a powerful tool that can be used alongside advocacy, campaigning, and policy work to help bring about systemic change. However, litigation is underutilised in movements working to address the structural inequalities in our society. Centring affected communities in joint litigation, Systemic Justice works to broaden access to judicial remedies for those fighting for justice and equality. This will help dismantle the power structures that underpin and fuel racial, social, and economic injustice.
We work across three key areas to create and maintain the systems change that we need: building the power of organisations and movements fighting for justice and equality; launching community-driven litigation; and scaling impact by promoting equitable working models with the broader field of litigators.
What you’ll do
Email, calendar, and meeting management
- Undertake full, proactive calendar management for the Founder.
- Manage email inboxes for the Founder, organising messages and replying to emails where appropriate.
- Coordinate with fundraising colleagues on preparing for the Founder’s meetings with funders.
- Arrange meetings as required, including occasionally accompanying the Founder at external events.
- Coordinate travel and accommodation bookings for the Founder.
- Maintain full and complete confidentiality in relation to knowledge and information shared by and with the Founder.
- Support the Founder in their collaboration with Systemic Justice’s
- Undertake research on behalf of the Founder to gather information to help further their work.
- Support the Founder in drafting documents and preparing presentations.
- Take follow-up notes from meetings involving the Founder, send follow-up emails, and keep track of portfolios of work that the Founder is leading on.
- Support delivery on key priority areas for the Founder including taking on delegated work, drafting documents, and checking progress against agreed tasks.
- General administrative support and ad-hoc assistance for the Founder.
- Carry out actions and communication on behalf of the Founder where appropriate.
What we hope you’ll bring
- Experience in an administrative support role, ideally as a personal/executive assistant to the senior leadership of an organisation.
- Experience providing proactive calendar management, meeting and travel coordination, and inbox management.
- Experience providing research, drafting, and project management support.
- Excellent coordination skills, a proactive approach to work, and the ability to learn and develop quickly.
- Highly skilled in using a variety of office software and IT solutions.
- Highly organised, keen on taking initiative, and an excellent eye for detail.
- Exceptional sense of judgement, diplomacy, and problem-solving skills, and the ability to manage time and energy across a range of competing priorities;
- Comfort navigating a start-up non-profit, including the ability to manage multiple tasks effectively and to work well in a rapidly growing organisation;
- Excellent verbal and written communication skills;
- Fluency in written and spoken English.
Please note that Systemic Justice works in Europe within the CET time zone +/- two hours. Being located inside this time zone span is a requirement.
Deadline and how to apply
The deadline for applications for this role is 19 November 2023 at 23:59 CET.
We are organising an information call, where anyone interested in applying can join and learn more about our organisation, the role, and the process. The call will take place on 13 November at 18:00 CEST. You can register here.
Your application should consist of your CV, and – instead of a traditional cover letter – a written response to these three questions:
- Why are you interested in working for Systemic Justice?
- Can you describe your approach to handling the tension between taking a longer-term, strategic view and dealing with ad hoc needs: how do you see the Executive Assistant’s role in supporting the Founder in this?
- What do you think are the three most important qualities of an Executive Assistant to the senior leadership of a non-profit like Systemic Justice?
Our work is rooted in our foundational values of anti-oppression, intersectionality, and justice. We invite all applicants to reflect on their lived experience with systems of oppression and how it affects their suitability for this role before applying.
Please note: We encourage all potential applicants to review our Frequently Asked Questions prior to applying.