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EXCITING JOB OPPORTUNITY: UK FOR UNHCR IS LOOKING FOR AN EXECUTIVE ASSISTANT (SALARY £ 36,300 – £40,000)

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JOB PURPOSE 

UK for UNHCR (UK4U), the UN Refugee Agency’s national charity partner, is looking for an experienced Executive Assistant to join us at a crucial time in the development of our charity. Now in our 4th year of operation, UK for UNHCR has grown rapidly in response to the acceleration of refugee emergencies around the world, with a mission to support UNHCR’s vital work to provide humanitarian assistance, protection and long-term solutions for refugees. This role provides high-level administrative support and strategic input to the CEO and Board Chair, as well as critical support for Board and Committee meetings. 

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As part of a collaborative and dynamic team, this is a great opportunity for an administrative professional with experience of supporting senior staff and Boards, ideally in the charity sector. You will bring knowledge of Board governance and best practice as well as facility with executive support functions including email management, liaising with senior stakeholders and donors, drafting correspondence and managing competing diary requests.

You will have a passion for the refugee cause and be able to communicate effectively with multiple stakeholders. You will enjoy developing strong relationships and be able to manage competing priorities to meet deadlines. You will also have excellent organisational and writing skills, attention to detail, and diplomacy and discretion. 

WHO WE ARE AND WHAT WE DO  

United Kingdom for UNHCR is the United Nations Refugee Agency’s national charity partner for the United Kingdom. We generate public awareness of the plight of refugees and raise funds to help protect them through UNHCR’s humanitarian operations across the world.

Our supporters include UK private individuals, communities, corporate partners, trusts and foundations. The funds we raise help UNHCR deliver emergency relief such as shelter, medical care and basic supplies to people fleeing conflict and persecution, as well as healthcare, education and livelihoods opportunities for those who remain displaced over the long term.

Nobody chooses to be a refugee, but we can all play a part in their protection and we want those who work with us to share our values and passion for the cause.

DIVERSITY, EQUITY, INCLUSION AND BELONGING 

We strongly value diversity and recognise that it is critical to our success and the cause that we serve. We are committed to providing an inclusive environment for all who work with us and strongly welcome applications from diverse backgrounds, particularly those with lived experience of being a refugee, asylum seeker, internally displaced person, or a stateless person.  

UK for UNHCR is proud to have Diversity & Inclusion Working Group. The Diversity & Inclusion Working Group is a group of colleagues focusing on tasks that drive action in the implementation of our D&I Approach.  The group also works to create safe spaces that brings colleagues together for events, discussions and learning experiences that celebrate and support diversity and tackle barriers to inclusion. 

We are also open to flexibility in many different ways, including an element of working from home and flexible hours. Please don’t be afraid to speak to us about this at the interview stage, so we can explore what’s possible.

Role Responsibilities 

·        Provide daily support to the CEO with diary management, travel arrangements, prioritising and handling meeting requests, email management including drafting responses, and liaising with colleagues and stakeholders

·        Provide periodic support to the Board Chair with meeting requests and logistical arrangements related to her UK4U commitments

·        Participate in weekly Senior Management Team (SMT) meetings and provide occasional support for their group activities

·        Liaising with the Private Partnerships & Philanthropy (PPH) team around their requests for Trustee support for fundraising initiatives

·        Support the Board of Trustees by scheduling and attending Board and Committee meetings, taking minutes, coordinating the preparation of Board papers, and planning Board meetings and workshops

·        Serve as the primary point of contact to Trustees for day-to-day matters and preparing a monthly email with content highlights for Trustees

·        Organising and updating documents, files and records for the Board, including their secure portal 

·        Lead on the induction of trustees with input from senior colleagues

Personal Attributes & Experience 

Essential Experience and Skills/Knowledge  

·        Experience of diary management and serving as the focal point internally for a chief executive and/or Chair; 

·        Ability to interact confidently and build positive working relationships with multiple stakeholders, ranging from colleagues to trustees, donors and family offices;

·        Strong research skills and writing abilities, ranging from summarising complex Board discussions to drafting emails and responses for a principal;

·        Ability to juggle and prioritise multiple tasks and meet deadlines within a collaborative team environment;     

·        Strong organisational and administrative skills

·        Excellent attention to detail

·        Adaptable to last minute changes and challenges 

·        Able to demonstrate flexibility, with a willingness to respond quickly, particularly at times of humanitarian crisis;

·        Able to demonstrate flexibility, with a willingness to respond quickly, particularly at times of humanitarian crisis;

·        Problem-solving and decision-making skills

·        Able to work autonomously.

·        Sound judgment, diplomacy, sensitivity and discretion in handling confidential information;

·        Proficient in using Sharepoint, Word, Excel, PowerPoint and Adobe Acrobat.

Desirable Skills/Experience

·        Knowledge of charity governance

·        Experience of working closely with Boards and Board Committees

WHY JOIN UNITED KINGDOM FOR UNHCR? 

You will be part of a high performing agile team of talented people, all committed to build solidarity and raise funds for refugees and displaced people worldwide. You will be working in a flexible, supportive, and inclusive environment, where your work will be recognised and appraised. 

What else?

Wellbeing

  • 28 days’ leave per annum plus bank holidays.
  • Employee Assistance programme providing 24/7 access to online GP, mental health support and virtual wellbeing. 
  • Access to a mental health app, providing personalised mental wellbeing support.
  • Access to 1000s of perks with discounts on everyday purchases.
  • Office wellness perks.
  • Discount on gym memberships. 
  • Hybrid and Flexible Working.
  • Staff socials.

Financial

  • Pension scheme with an employer contribution of 8%.
  • Non-contributory group life assurance scheme (four times annual salary).
  • Non-contributory Income protection scheme.
  • One-off contribution towards homeworking set up.
  • Enhanced maternity, paternity, shared parental, and adoption pay.
  • Enhanced sick pay scheme. 

Development

  • Comprehensive training and continuing development opportunities.
  • Individual training budget.
  • Access for LinkedIn Learning platform.

HOW TO APPLY

If you have the relevant skills and the passion to use them to support refugees, please ensure you firstly download a copy of our application form from the documents section below and complete it. Click the ‘apply’ button and fill out your personal details in the relevant sections. Once you have submitted these you will be asked if you would like to attach any documents. At this stage please submit the completed version of the application form.

Closing date: 4th October 2023

Interviews date: Week commencing 9th October 2023

If you would like to discuss any reasonable adjustments to the application or hiring process that may better facilitate your participation, please contact [email protected]k. We will make every effort to respond to your request for assistance as soon as possible.

Benefits

28 days holiday + Bank Holidays
Life Assurance x4 of basic salary
Income protection scheme
8% employer contribution pension scheme
Flexibility

Notes

**PLEASE NOTE: To apply for this vacancy, please ensure you firstly download a copy of our application form from the documents section below and complete it. Click the ‘apply’ button and fill out your personal details in the relevant sections. Once you have submitted these you will be asked if you would like to attach any documents. At this stage please submit the completed version of the application form.**

A copy of our Job Applicant Data Protection Privacy form and Appropriate Policy is also available in the documents section.

Attached documents

TitleFile
Application FormApplication_form_UNHCR_-_FINAL.doc
Appropriate PolicyAPPROPRIATE_POLICY_DOCUMENT_54__copy.pdf
Data Privacy NoticePRIVACY_NOTICE_EMPLOYEES_VOLUNTEERS_TRUSTEES_APPLICANTS_22__copy_2.pdf

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